Director Leads BAUK Coordination Meeting

Beginning his new term as Director of Politeknik Negeri Ketapang (Ketapang State Polytechnic) for the 2018–2022 period, Endang Kusmana, SE., MM., Ak., CA. gathered all BAUK staff consisting of the general subdivision, the finance subdivision, and the academic & student affairs subdivision for a coordination meeting to discuss short-term work programs.

During the coordination meeting, the Director was accompanied by the Vice Director for Academic Affairs and the Vice Director for Student Affairs. The meeting, which took place in the Auditorium on the 2nd floor of the Rectorate building on Wednesday (9/1), addressed several matters, including the core duties of each BAUK unit and Bureaucratic Reform. Other matters discussed included preparations for the admission of new students and student activity units. The Director of Politap reminded all subdivision heads and their staff to understand existing issues at Politap, as BAUK's structural role is to serve and support.

He urged all staff attending the coordination meeting to be aware of their respective duties. Staff members will later sign a letter of commitment to be submitted to the Minister. The Director also appealed to all employees to always archive all forms of correspondence, including outgoing letters, incoming letters, and disposition notes, as soft file copies. The Director also committed to accelerating correspondence processes involving his office. Additionally, he will appoint an acting daily officer (Plh) whenever he travels on official business or is otherwise unavailable.

The Director also expressed his intention for all future outgoing mail to include a barcode to verify its official authenticity. Regarding the admission of new students, Director Endang Kusmana, SE., MM., Ak., CA. requested the Vice Director for Academic Affairs to hold a meeting regarding preparations and implementation. He also requested the Vice Director for Student Affairs to officially recognize outstanding students in non-academic fields through a Director's Decree, which can later be used for accreditation purposes. The Director also called for student organizations to be established so that students do not only attend lectures, but can also channel their interests and talents.

Regarding all transactions involving the finance department, the Director emphasized that every transaction must have supporting documentation. For example, official travel must be accompanied by an assignment letter, an e-ticket, and a signed travel order (SPPD), while a Head of Department must prepare an Absolute Responsibility Statement (SPTJM) for fund disbursement, complete with receipts, documentation, and other supporting records. He reaffirmed that the Director, serving as the Budget User Proxy (KPA), must be informed of all expenditures made. (AS)