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Politap Towards Paperless

News Admin Portal 3 min read

Politeknik Negeri Ketapang (Ketapang State Polytechnic) once again launched the SiMantan service module as part of the POLITAP Integrated Management Information System (SIMADU), Friday, 15 May 2020 from 9:30 to 11:00 WIB via video conference. SiMantan is a Correspondence Management Information System module, an application service for proposing Decrees, Assignment Letters, Circulars, and other official documents. The event was attended by the Vice Directors, Heads of Departments, Department Secretaries, Study Program Coordinators, Heads of Centers, Heads of UPT/LSP, Heads of Divisions, Heads of Subdivisions, and operators.  The event was opened by Vice Director for Student Affairs and Information Systems Epriyandi, followed by the direct practical implementation of SiMantan.

In his remarks, Epriyandi stated that SiMantan is one of Politap's Integrated Management Information System modules that ensures mail and document proposals are faster, measurable, and reliable. This aims to anticipate issues arising in correspondence proposals, such as prolonged processing times, difficulty tracking the progress of proposed letters, and even lost submission documents; with SiMantan, everything is guaranteed to be fast, measurable, and certain.

Politap Information Technology Development Team members Eka Wahyudi and Muhammad Razi, who served as speakers in this technical guidance, stated that SiMantan had been initiated on 12 May 2020, so participants were expected to better understand its implementation. Eka explained the SiMantan mechanism as follows:

  1. Work units can access via their respective accounts:  politap.ac.id
  2. Upload the proposal letter signed by the Head of the Work Unit along with required supporting documents
  3. Administration verifies the proposal letter
  4. The Director's Secretary verifies the proposal letter
  5. The Vice Director validates the proposal letter,
  6. The Director digitally signs the official document,
  7. Download the official document draft by the work unit
  8. Work units can monitor the tracking timeline of the proposed letter online

The Director of Politeknik Negeri Ketapang, who closed the event, stated that the implementation of information systems across various services is part of Bureaucratic Reform and Politap's drive towards Paperless operations. His team will continue empowering Politap's human resource potential so that all services in 2020 can be carried out digitally. Endang stated that based on their internal identification, 47 service applications are used at Politeknik Negeri Ketapang. According to Endang, 21 applications were prepared by ministries, including the Ministry of Education and Culture, the Ministry of Finance, and BKN, which are currently in use. Meanwhile, the remaining 26 applications were prepared by Politap, either through collaboration with external parties or developed internally by Politap. Of these 26 applications, 18 are already operational and 10 are currently in progress.

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